Hi. In this lesson today we are going to look at how to write a memo.
A memo or memorandum is one thing that you may be asked to write in the ISO PR writing test.
So without wasting time, let’s look at what a memo is.
A memo or memorandum for short is a written message used for internal communication within an organization.
So within the school you might have a memo stuck on the notice board.
It is typically used to convey information, make announcements, provide updates or even request action.
Memos are concise, clear and professional.
So you really need to know how to write this.
Now, before you write a memo, you need to understand the purpose.
Before writing a memo, make sure you ask yourself what is the main message that I should put here?
Who is the audience and what action or response is required?
The structure of the memo, top left corner.
You should include things the way they appear on your screen here.
To from date subject, you must include those to from date subject.
So to include me, include the names and job titles of the recipients.
Now you can write to all teachers too.
Or maybe management team.
You may write that from where?
Maybe head teacher.
If you are the head teacher or the deputy head teacher.
The date. You write the date when the memo is written and the subject.
You write the subject of the memo.
Then in the body, that is where you put your introduction.
You state the purpose of the memo clearly and briefly.
Then you write the details, explanations, and finally you write a conclusion for that memoir.
That is the structure.
We are going to look at an example shortly.
For now, let’s just focus on tips.
Be concise, keep the memo short and to the point.
And obviously if you are going to be given a memo to write in the ISLPR writing test, it should be the shorter version where you write about 150 words.
Remember I’ve always mentioned that you are expected to write about 400 words.
150 for one task and 250 for the other task.
So organize information logically and proofread before you send it out.
Especially for the exam.
Proofread it before you submit the paper. Okay.
You can use if you are typing that is outside the exam, you can use these formatting features like standard text like Times New Roman Arial and font font size 11 to 12 line to the left. Use single.
But this is not very important for the sake of the exam.
So let me just show you a memo.
So a memo, look like this, you see?
Memorandum.
This is memo sample number one.
I don’t know if you have got sample number two, but yeah, sample number one from so we have two or department managers from gender, human resources director, date.
And that’s the date. Subject. That’s the subject.
So this format, you really need to memorize this format.
But what I want to say is, as you can see my example here, we’ve got a paragraph which is the introduction and a bit of details and action required and the conclusion there and the name.
Now look at this.
You don’t need to put these details in point or number forms the way I did.
You can write paragraphs only.
And in the test, obviously, you might just want to write paragraphs because you need to show construction of sentences. Okay.
You don’t need to write in bullets or numbered lists.
As you can see.
In the next lesson, we are going to look at how to write an email.
Thank you so much.